Services

Tactical Support to Neutralize Admin Chaos

At Mission: Possible Organizing, we don’t just keep you afloat—we deploy strategic support to reclaim your time, restore clarity, and fuel your mission. Whether you’re a founder overwhelmed by fire drills or a growing team scaling fast, our covert ops are designed to help you operate at peak performance.

Shana is highly organized, proactive, and consistently ahead of the curve. One of her greatest strengths is her ability to anticipate my needs, often before I’ve even expressed them. Whether she’s coordinating complex schedules, preparing documentation, managing my inbox, or handling follow-ups, she brings clarity and calm to every task.

Avner M - Field Commander

Field Gear & Tactical Systems

Mission Capabilities

Here's what we bring to the field:

01.

Calendar Setup

Calendar Setup & Time Zone Coordination

We deploy intelligent, synced calendars that eliminate timezone confusion—ideal for remote teams and global operatives. Stay aligned. Stay sharp.

02.

Calendar Upkeep

Calendar Upkeep & Priority Reminders

We manage your scheduling assets—daily, weekly, monthly—so your calendar reflects your mission priorities. No double bookings. No firefights.

03.

Email Cleanup

Email Cleanup & Standardized Responses

Your inbox, neutralized. We eliminate noise, create smart systems, and install polished response templates to keep communications crisp and on-brand.

04.

Tagging, Flagging

Tagging, Flagging, & Categorization

We create tactical filters and folders so you see what matters first. Actionable? Archived? Flagged for follow-up? You’ll never lose a lead or task again.

05.

Meeting Prep

Meeting Prep, Agendas & Summaries

We schedule, prep, and follow through—so you can lead with clarity while we handle the mission logs and post-meeting recon.

06.

SOP Development

SOP Development & Documentation

We turn chaos into codified systems. With clear SOPs, your team can execute without second-guessing—and scale with confidence.

07.

Project Tracking

Project Tracking & Milestone Management

We use tools like Monday.com, Asana, and Slack to ensure every deadline hits target. You’ll get status updates without ever micromanaging

08.

Client Onboarding

Client Onboarding & System Setup

We engineer seamless, white-glove onboarding with CRM, document delivery, and welcome comms—ensuring your clients feel supported from day one.

Service Offerings Catalog

This consolidated service list reflects the most current, comprehensive scope of services offered by Mission: Possible Organizing LLC. It combines and streamlines prior service lists into a single, organized catalog for clarity, scalability, and accurate scoping.

01.

Executive & Administrative Support

  • Calendar and scheduling management (single or multi-time zone)
  • Inbox management, filtering, labeling, and follow-up tracking
  • Meeting coordination, confirmations, and agendas
  • Daily/weekly priority planning and time blocking
  • Voicemail monitoring and transcription
  • Action item tracking and follow-through
  • Data entry and contact management
  • Proofreading, copyediting, and document preparation
  • One-sheets, proposals, and executive correspondence
02.

Document & File Management

  • Document template creation and formatting
  • Contract, proposal, and agreement preparation
  • Electronic signature coordination
  • File organization, naming conventions, and archiving
  • Knowledge base and SOP documentation
03.

Travel, Logistics & Events

  • Business and personal travel planning and itineraries
  • Flight, hotel, transportation, and venue bookings
  • Conference and event registration
  • Event coordination
  • RSVP tracking and guest communications
  • Catering, materials, signage, A/V coordination, and permits
  • Contingency planning and registration portals
04.

Client Relations & CRM

  • CRM setup and database management
  • Client communications and outreach automation
  • Surveys, testimonials, and feedback campaigns
  • Client gift coordination and special occasions
  • Customer service email and portal monitoring
05.

Marketing, Content & Media Support

  • Canva graphics and branded collateral
  • Social media content scheduling and engagement
  • Blog and newsletter formatting and posting
  • Podcast coordination, publishing, and guest management
  • Email marketing (Mailchimp, ActiveCampaign, etc.)
  • Website updates (WordPress, Wix, Squarespace, Google Sites)
06.

Financial & Business Administration

  • Invoicing, billing, and payment tracking
  • Expense categorization and reconciliation
  • Receipt management and reporting
  • QuickBooks, FreshBooks, or Quicken support
  • CPA and tax-prep document coordination
07.

Research & Operations

  • Market, competitor, and industry research
  • Vendor, product, and software comparisons
  • Lead sourcing and prospect research
  • Project management and deadline tracking
  • Subcontractor coordination and reporting
  • Hiring support, resumes, interviews, onboarding
08.

Technical, Digital & Ecommerce Support

  • Platform setup, automations, and troubleshooting
  • Webinar and virtual event technical support
  • Form creation, analytics, and reporting
  • Ecommerce platform setup and product listings
  • Order fulfillment and returns coordination
09.

Personal & Lifestyle Support

  • Personal appointment and schedule management
  • Gift selection, purchasing, and shipping
  • Household vendor research and coordination
  • Personal travel and concierge services
  • Personal budgeting and bill management

Mission: Possible Organizing LLC

EXECUTIVE SUPPORT TIERS

01.

Executive Core Support

Best for solo founders and executives


• Calendar and inbox management for one executive
• Meeting scheduling and confirmations
• Data entry and document preparation
• Travel booking and itinerary management
• Task follow-ups and corrections
• General administrative assistance

Includes support for one primary decision-maker only. Team coordination is handled
indirectly unless otherwise contracted.

02.

Executive Coordination Support

Best for executives managing light internal coordination


Includes all Executive Core Support services, plus:


• Agenda preparation and action item tracking
• CRM updates and client communications on behalf of the executive
• Expense tracking and invoice preparation
• Vendor and partner coordination initiated through the executive
• Light project tracking

Designed for executives who need structured support without direct team servicing.

03.

Team Operations Support

Best for teams up to three members requiring direct VA coordination

Includes all Executive Coordination Support services, plus:


• Direct communication with up to three team members
• Multi-calendar and multi-stakeholder scheduling
• High-volume inbox coordination (internal and external)
• Task routing and follow-ups across team members
• Internal deadline and accountability tracking

Volume-based escalation may apply if inbound coordination exceeds standard thresholds.

04.

Enterprise & Strategic Operations

Custom-scoped support for high-volume or complex operations


Includes all Team Operations Support services, plus:


• Coordination across departments or large teams
• Advanced project management and SOP documentation
• HR, subcontractor, and onboarding coordination
• Website, podcast, and digital platform support
• Marketing execution and campaign coordination
• Ecommerce, digital product, and systems setup
• Advanced research, analytics, and reporting
• Allocation of additional VA resources as needed


Support structure and pricing are customized to ensure continuity, responsiveness, and
workload balance.

Command Center: Plans & Rates

Our rates are based on access level, coordination needs, and communication volume to ensure consistent, high-quality support.

Flexible Executive
support, built around your workload

Pick a plan, adjust as you grow, and keep momentum without hiring overhead

LET’S TALK ABOUT YOUR MISSION

Recon – $40/hr

Best for long-term executive partnerships. Guaranteed monthly availability (5–100 hrs/mo); calendar and inbox management; document prep; priority scheduling; monthly reporting.

Mission Control – $45/hr

On-demand support for one executive. Scheduling, research, document prep, and administrative support billed as used.

Operation Command – $60–65/hr

Direct support for up to three team members, including scheduling, inbox management, and task routing with consistent follow-ups.

Stabilize – $42/hr

Flexible month-to-month support for one executive. Calendar and email management, travel coordination, expense tracking, and priority response.

Black File – $65/hr

Enterprise-level support where the VA functions as a central operations hub. Includes executive representation, advanced scheduling, documentation, and expedited response.

Communication & Availability Standards

  • Executive Support packages include one designated point of contact.
  • Direct support for additional team members requires Team or Enterprise Support tiers.
  • Requests are handled via email during business hours (Mon–Fri, 9:00am–5:00pm ET).
  • Messaging apps, phone, and after-hours access are available only when explicitly contracted.
  • Messages received outside business hours are addressed the next business day.
PROFILE 1 (2)

Mission Protocols

  • Non-Refundable: All missions are prepaid and non-refundable. Unused contract hours do not roll over unless otherwise agreed to in writing. 
  • Mission Hours: Services are billed within the designated period; unused hours are forfeited if not used within the billing cycle.
  • Rescheduling: Operations may be rescheduled with at least 48 hours’ notice, subject to availability.
  • Limitation of Liability: Mission: Possible Organizing LLC is not responsible for indirect or consequential damages. Clients agree to hold MPO harmless for any claims arising from the use of services.
  • Operational Readiness: Rates include operational business expenses to ensure consistent, premium support for every mission.
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Testimonial

What Clients Are Saying

“Shana is highly organized, proactive, and consistently ahead of the curve. One of her greatest strengths is her ability to anticipate my needs, often before I’ve even expressed them. Whether she’s coordinating complex schedules, preparing documentation, managing my inbox, or handling follow-ups, she brings clarity and calm to every task.

Working with her feels less like admin support—and more like having a covert ops partner in your corner.

AVNER M

“She brought exceptional organizational skills, sharp attention to detail, and a calm, solutions-oriented mindset to every task. Shana was reliable, proactive, and a true team player—an asset to any fast-paced, high-performing environment.”

When the pressure’s on, she operates like a mission-ready pro.

Lisa M

“She is a force: deeply organized, proactive, and a true systems-level thinker. Whether managing a high-volume inbox, streamlining workflows, or helping keep personal priorities in order, Shana brings clarity, structure, and calm to every challenge.”

She doesn’t just support—she stabilizes the entire mission.

Lindsey S

“Shana is efficient, reliable, and exceptionally organized. She independently streamlined our supplement inventory system, digitized over a decade of paper records, and introduced key processes that improved our financial tracking and increased overall monthly revenue. Within her first two years, these contributions helped boost practice profitability by nearly 47%.”

Her impact wasn’t just operational—it was mission-critical.

Deborah J. Post

Ready to Neutralize the Chaos?

Your time is too valuable to waste on operational firefights. Let us handle the logistics so you can focus on leading the mission.

Choose your operation. Deploy your support. Secure your success.
Book Your MIssion brief now